Terms and Conditions

Clients

Clarendon Tuition (CT) acts as agent on behalf of the tutor (Tutor) and will introduce the Tutor to the client (Client).

Fees and Payment

The billing process will be under the control of CT who shall send an invoice to the client at the end of each calendar month. Payments must be made to CT within 14 days of the date of the invoice.

The fees will be calculated at a rate agreed in advance between CT and the client. This rate can either be hourly (based on the hours submitted by the tutor) or annualised. The Parent shall ensure that each lesson is correctly logged by checking their invoices.

Payments must not be made directly to the Tutor at any time.

Expenses

All expenses (including books and travel) must be agreed with the Tutor in advance.

Non – solicitation

The Parent is not permitted to make private arrangements for tuition with a Tutor introduced by CT. Should a Parent breach this obligation, they will be liable to account to CT for all sums paid to the Tutor without deduction and CT shall be entitled to obtain an injunction against a Parent to prevent further breaches. This obligation shall continue notwithstanding termination of this agreement.

Liability

CT do not accept any liability for any claims by the Client arising out of or related to the carrying out of the tutoring by a Tutor introduced by CT.

General

CT reserves the right to alter these terms and conditions. CT will, however, notify the Client in writing of any changes.

Unless otherwise agreed in writing by a Director of CT, these terms and conditions shall prevail over any other terms of business or conditions put forward by the Client.

No variation or alteration of these terms and conditions shall be valid unless approved in writing by a Director of CT.

Approval

Acceptance of our services will be taken to represent agreement to these Terms and Conditions

Tutors

The following arrangements are understood and agreed by both parties:

General: Once a tutoring position has been confirmed, you are entering into a contract between you (the tutor) and the client (the student, or the student’s parent/guardian). Clarendon Tuition Limited (CT) acts as agent on behalf of the tutor and the student. CT is only responsible for finding students and an appropriate teacher for the specific subject, and is not responsible for the content of lessons and the teaching methods.

The terms of contract entered into by you with the client shall be in the form provided by CT unless otherwise agreed by CT. Upon signature of the form by the client, you will return to form to CT duly signed by you.

Private Arrangements

In consideration of CT providing you with students, you are not permitted to make private arrangements for tuition with clients introduced by CT or with new clients introduced by CT clients. Should you breach this obligation, you will be liable to account to CT for all sums received by you from the client/new client without deduction and CT shall be entitled to obtain an injunction against you to prevent further breaches. This obligation shall continue notwithstanding termination of this Agreement.

Any work referred to a tutor by a client of CT must be billed through CT on your behalf. CT is happy to negotiate on commission for new clients referred to you by our clients but CT must process the billing.

Environment

You and the client are responsible for finding and agreeing on a suitable environment in which tuition can take place.

Payment

CT will agree the fee structure with the client and this must not be changed without written authority of CT.

As part of the service, CT will collect the fees due from students and passing them on to you, net of a commission. CT invoices clients on behalf of tutors, based on time sheets submitted to CT.

Please ensure that you fill in your online time sheets after each lesson. If you are late completing these time sheets or there is incorrect information on them your payment may be delayed. Payments will only be made once the client has paid the invoices.

Your must keep your time sheet up to date. CT recommends that tutors keep a signed record of all lessons taught (or cancelled with less than 24hrs notice) and expenses agreed with client (signed by client after each lesson). We do not need to see this but if a client disputes hours that are invoiced we will be unlikely to be able to pay tutors if this record has not been signed.

You will not be paid directly by the client. CT sends an invoice to the client, on behalf of and as an agent for you (the tutor), at the beginning of each calendar month to cover the previous month’s tuition. Our payment terms are 14 days. You will not be entitled to receive your fee until CT has received payment from the client. If CT does not receive payment in reasonable time, Tutors may obtain written permission from a Director of CT to invoice the client directly.

You must not accept any payment direct from the client without the written permission of a Director of CT. Should you do so, all sums received by you will be immediately payable to CT and shall be actionable through the Courts without further notice to you.

You undertake to CT that you will duly pay the tax and national insurance contributions which are due from you whether in the United Kingdom or elsewhere in relation to the payments to be made to you by CT under this Agreement and further agree to indemnify CT in respect of all and any income tax and national insurance contributions which may be found due from CT on any payments made to you under this agreement together with any interest, penalties or gross-up thereon.

For the purposes of record keeping, you will account for the full fees due from the student as income and the commission as expenditure.

Expenses

All expenses (books, travel, etc) must be agreed with client before you add them to your account. If you buy books please keep receipts so you can return them to shop if client does not want to buy them. Do not charge for travel in central London. Any expenses incurred by you without the agreement of the client will not be reimbursed to you.

Cancellation policy

Both the client and the tutor must notify the other in advance of any holiday commitments they may have; and any changes to the tuition timetable necessary because of illness. An alternative date will be arranged. CT recommend that you agree a 24hour cancellation policy with the client so that CT can charge them if they cancel the lesson at short notice. You need to have agreed this and the chargeable cancelled hours with the client before CT will charge for them.

Damages

CT do not accept any liability for any claims by the client arising out of or related to the carrying out of the tutoring by you and you agree to indemnify CT without limit in respect of any such claims.

Confidentiality

You undertake that you shall not at any time during this agreement, and for a period of five years after termination of this agreement, disclose to any person any confidential information concerning the business, affairs, customers, clients or suppliers of CT, except that you may disclose CT’s confidential information as may be required by law, court order or any governmental or regulatory authority.

You shall not use CT’s confidential information for any purpose other than to perform your obligations under this agreement.

Data Protection Act

CT uses tutor data for the purposes of the services that it provides. Tutors providing personal data consent to the use of that data by CT for the purpose of effecting introductions to clients, for billing and fee collecting purposes and to enable CT to contact the tutor from time to time.

CT reserves the right to alter these terms and conditions. CT will, however, notify you in writing of any changes.

Unless otherwise agreed in writing by a Director of CT, these Terms and Conditions shall prevail over any other terms of business or conditions put forward by you.

No variation or alteration of these Terms and Conditions shall be valid unless approved in writing by a Director of CT.

Approval

Acceptance of our services will be taken to represent agreement to these Terms and Conditions.